Join a growing organization dedicated to excellence in procurement and operations. We are currently seeking a motivated Purchasing Agent to play a critical role in managing the purchasing process while fostering strong relationships between our sales team and vendors. This is an ideal opportunity for individuals who thrive in a fast-paced environment and are eager to contribute to a dynamic team.

Key Responsibilities:

• Analyze inventory records and reports to assess material availability and sufficiency.
• Verify purchase order details, ensuring accuracy in quantities and specifications.
• Coordinate with Purchasing Analysts to modify and approve purchase quantities.
• Generate and submit purchase orders to vendors via fax, email, or phone.
• Address sales inquiries related to delivery, pricing, and order statuses, ensuring timely response and communication.
• Act as a pivotal link between the sales team and external vendors, providing updates and clarifications as needed.
• Manage direct shipment orders to customers while maintaining oversight on open purchase orders.
• Conduct proactive follow-ups on orders to ensure timely delivery and resolution of any issues.
• Review vendor acknowledgments, entering accurate delivery and pricing information.
• Maintain organized files for both new jobs and existing projects, ensuring all changes are documented.
• Ensure compliance with purchasing parameters during pricing confirmations.
• Process returns for merchandise, addressing discrepancies and over-shipments with vendors.
• Undertake special projects and additional purchasing duties as required.
• Regularly review reports on open purchase orders and past-due items, making vendor contact for updates on delivery timelines.
• Confirm the status of urgent orders scheduled to ship within a week.
• Address packing list discrepancies promptly, striving for resolution within two workdays.
• Request timely invoicing for shipped direct orders that have not yet been billed.
• Monitor inventory levels for top products, aiming to maintain stock-outs below 5%.
• Analyze and improve individual and departmental performance metrics, demonstrating flexibility and adaptability to change.
• Investigate issues related to vendor packing lists, including damaged goods or incorrect quantities, and communicate findings effectively with vendors.

Preferred Qualifications:

• A minimum of two years of relevant experience in a purchasing or procurement role.
• Completion of two to four years of undergraduate work, with an associate’s degree or relevant certification preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, and Outlook) with the ability to quickly learn and utilize company software.
• Demonstrated ability to communicate effectively, both verbally and in writing.
• Capable of performing manual tasks, including keyboarding, and sitting for extended periods while occasionally lifting up to 10 pounds.
• Attention to detail, with good vision and the ability to adjust focus to meet job responsibilities.

Benefits and Perks:

• Comprehensive medical, vision, and dental insurance options
• Health Savings Account (HSA) and Flexible Spending Account (FSA) for medical and dependent care
• 401(k) plan with an employer match up to 4%, with immediate vesting
• Employer-funded short-term and long-term disability coverage
• Employer-paid basic life insurance and Accidental Death & Dismemberment (AD&D) coverage, with options for supplemental life insurance
• Generous paid time off and holiday policies
• Tuition reimbursement program for furthering education

If you are driven, detail-oriented, and ready to take on an exciting new challenge in the field of purchasing and procurement, we encourage you to apply for this position. Your expertise could be the key to our continued success.