Job Summary:

We are seeking a dynamic and detail-oriented Assistant Project Manager to join our team. This position is particularly suited for active duty military members looking to transition into civilian roles. As an Assistant Project Manager, you will play a crucial role in supporting the Project Manager in overseeing various projects. Your contribution will be essential to ensuring project success by assisting with day-to-day tasks, deliverables, and documentation management.

Key Responsibilities:

• Familiarize yourself with project scope, deliverables, and pricing to effectively coordinate with the Project Manager and project personnel.
• Develop and maintain communication plans for project team members and stakeholders.
• Create commissioning plans for review by the Project Manager to ensure project alignment.
• Assist in developing and organizing project schedules and timelines, collaborating closely with the Project Manager and project team.
• Manage project documentation by populating and organizing folders with all necessary materials from clients, engineers of record, and general contractors.
• Facilitate communication regarding project requirements and travel arrangements for team members.
• Attend project meetings, capturing key discussions, decisions, and action items in comprehensive meeting minutes.
• Support punch list meetings and assist testing engineers with punch list management to ensure all issues are addressed.
• Prepare and review reporting templates for the project team to streamline communication and documentation.
• Monitor project budgets to maintain profitability, assisting in the overall financial health of projects.
• Develop and present project plans in Smartsheet for Project Manager review.
• Oversee project status updates and generate invoices using Ajera accounting software.

Qualifications:

• Experience in project management or a related role, ideally ranging from 0 to 5 years.
• Previous experience in construction or similar fields is strongly preferred.
• General knowledge of mechanical and electrical building systems is beneficial.
• A four-year college degree is required; military experience is a valuable asset.
• Proficient in Microsoft Office applications, with strong math skills for budget calculations.
• Excellent communication skills to understand and convey instructions clearly and effectively.
• Highly organized, proactive, and responsive with a keen attention to detail.
• Demonstrated ability to work independently from home, with 25-50% travel to project sites as necessary.

Top Skills & Proficiencies:

• Leadership and teamwork abilities
• Exceptional organizational skills
• Timely decision-making and critical thinking
• Proficient data entry and processing skills
• Reliable reporting capabilities
• Strong planning and organizing skills
• Ability to adapt and remain stress-tolerant under pressure
• Proficient negotiation and delegation skills

Work Conditions & Physical Demands:

• A dedicated home office setup that is conducive to fulfilling daily responsibilities is required.
• Employees must be capable of frequent movement across work areas and traveling to various project sites as needed.
• Clear communication skills are essential, including the ability to follow instructions and respond to inquiries effectively.
• The role may involve strenuous physical activity, such as standing for extended periods, navigating rugged conditions, and working in adverse weather.
• The position may occasionally require climbing ladders, stooping, kneeling, crouching, or crawling.
• Capability to carry equipment weighing up to 30 pounds is necessary for certain tasks.

If you are an enthusiastic individual with a passion for project management and enjoy working in a collaborative environment, we invite you to apply for this exciting opportunity. Your skills and proactive approach will be instrumental in driving project success!